How to Create an Event

Create and Publish Your Upcoming Events with CloudOffix

Beginning with the CloudOffix App drawer home page, click the Events button located in the Marketing drawer.

Fig. 1: App Drawer – Events button

In the next screen, Click the ‘New’ button.

Fig 2. ‘New’ button

Name your event – this is a mandatory field, which means the system will not allow you to proceed to the next section if it is empty.

Fig. 3: Mandatory Field

When I select ‘online’, you can see that the location fields disappear, and these organizer and responsible fields are filled automatically.

The system also permits for hybrid events by selecting both physical and online simultaneously as shown below.

Fig. 4: Online, Physical or Hybrid event choices

Click the Create Webinar on Zoom button to retrieve the join URL’s for both attendees and the presenter.

Fig. 5: Join URL links

Even if you don’t have a Zoom integration as your webinar application, when the event is set to ‘Online’, this Join URL field is always here so you can copy and paste the Join URL of the application used.

Fig. 6: Use Join URL field even if you don’t have zoom or Microsoft Teams integrations

Now let’s set the date and time for our event.

Fig. 7: Set Date and time. Don’t forget the time zone!

Don’t forget to set the Time zone also for the registration because this is very important if you’re inviting attendees from differing time zones. The .ics file for the invitations that are sent to your attendees are set according to this time zone. The date and time are also displayed on our website according to this time zone.

The column on the right has some settings such as Twitter hashtag and autoconfirm, which are self-explanatory.

Fig. 8: Other settings which may of importance

Number of attendees can be limited if necessary – for example your zoom account allows for attendee number of 500, you can limit your attendees to 500 from here.

Email Schedule tab shows the automated series of reminder emails you can send your attendees at various times of the event.

Fig. 9: Email schedule

Send a welcome email at registration, then periodic reminders leading up to, and post event.

Now that we have created our event on our system, we can make it publicly visible on our website.

Fig. 10: Publish on website

Publish on website by clicking on the Publish on website button here. This will redirect you to the website page where the event details are published.

Fig. 11: Edit in the frontend, website view

Click on Edit button on the top right of the screen to get into edit mode, and now you can use Website Blocks to design the event page on your website.

Fig. 12: Easy to use drag and drop website blocks

This is not exclusive to events only; you can also use this drag and drop feature to design your website.

Click Publish Event

Fig. 13: Publish the website page and go live

Copy the event link URL and share it on our social media.
Congratulations! You have just created and published your event with CloudOffix.

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